What is SMTP?

SMTP stands for Simple Mail Transfer Protocol.

From whatismyipaddress.com:
"SMTP is part of the application layer of the TCP/IP protocol. Using a process called 'store and forward,' SMTP moves your email on and across networks. It works closely with something called the Mail Transfer Agent (MTA) to send your communication to the right computer and email inbox.

SMTP spells out and directs how your email moves from your computer's MTA to an MTA on another computer, and even several computers. Using that 'store and forward' feature mentioned before, the message can move in steps from your computer to its destination. At each step, Simple Mail Transfer Protocol is doing its job. Lucky for us, this all takes place behind the scenes, and we don't need to understand or operate SMTP."

SMTP Instructions

While the above may sound a bit daunting if you're unfamiliar with the language, as most of us are, don't fret as there's nothing really fancy about it and it's actually very easy to setup as there's only really four (4) things required to get going:

  1. Email Address
  2. Email Address Password
  3. Outgoing Mail Server Name
  4. SMTP Port

Locally Hosted Email

Before doing this yourself, you may need to check with your email administrator or "IT guy" as there may be a specific outgoing mail server you may need to use that differs from your company's website domain as well as which SMTP Port option is applicable.

More often than not, the outgoing mail server is simply your company's domain. For example, www.quotebuilder.io would translate to either smtp.quotebuilder.io or smtp.mail.quotebuilder.io. 

The port, on the other hand, can be either/or.

If you know this information or have already confirmed the appropriate settings with your administrator, simply follow the instructions below:

  1. Enter your email address
  2. Enter your password
  3. Enter "smtp.example.com" in the Outgoing Mail Server field
  4. Select either "SSL:465" "TLS: 587" as the SMTP Port
  5. Click "Verify Account"
  6. Once the status on the left changes to "Verified," click "Update"

If everything checks out, the Status should changed from Not Verified to Verified and that means you're ready to go!

Common Email Providers

Most customer's we work with don't host their own email anymore as there are plenty of excellent solutions out there and so we've created a list of comment providers along with their specific instructions so you don't have to do a Google Search for all of them like we did! 

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